Alias

An alias is a short identifier for a phrase that lets you reference it from other phrases using {{@phrase=alias}}. Set it in the editor below the phrase text. Aliases must be unique across your library.

Inserting Phrases

In the keyboard, tap a phrase chip to insert it directly. If the phrase contains variables, a guided sheet will walk you through each one before inserting.

• Tap once — instant insert (no variables) or opens the variable fill-in sheet
• Long-press — shows a floating preview; hold and release to insert, or use Smart Rewrite (Pro)
• Copy from the main app — tap the phrase row → long-press → Copy

Abbreviation Expansion

Type a phrase's alias directly in the keyboard, followed by a space, and the full phrase text is inserted automatically — just like TextExpander or Typinator.

The expansion triggers on the space character and works anywhere the Text Preset keyboard is active. If the phrase has interactive variables, the variable fill-in sheet opens after the alias is deleted. The feature is disabled by default — turn it on in Settings.

Tips:

• Use a distinctive prefix like ; or / for aliases to avoid accidental matches (e.g. ;brg, /addr)
• Confidential phrases are excluded from abbreviation expansion unless already unlocked for the session
• Works with all phrase features: variables, conditional blocks, phrase references, AI variables

Pinning & Ordering

Pin a phrase to keep it at the top of the list regardless of sort order. Long-press a phrase in the main app and tap Pin. Drag to reorder, or enable Sort by Usage in Settings to automatically surface frequently used phrases.

Character Counter

The phrase editor shows a live character count above the variable insert button as you type. Use it as a guide when writing for Twitter/X (280 characters) or SMS (160 characters).

Text Input

Dropdown Picker

Auto-Date

Interactive Date Picker

Auto-Time

Interactive Time Picker

Number Input

Number Picker

Days Remaining

Random

Multi-Select Picker

Multi-Select from Custom List Pro

Custom List Picker Pro

Random from Custom List Pro

Phrase Reference

Conditional Blocks

Clipboard

Cursor Position

Counter

AI Generate Pro

Global Property Pro

Date formats

Time formats

Creating tags

Go to Settings → Tags and tap Add Tag. Give it a name and pick a color. Tags are available in the phrase editor immediately.

Filtering in the keyboard

The top row of the Text Preset keyboard shows your tags. Tap one or more to filter phrases. Tap again to deselect.

Filter mode — choose between:

• Any tag (OR) — shows phrases that have at least one selected tag
• All tags (AND) — shows only phrases that have every selected tag

Toggle the filter mode with the segmented control that appears when the tag row is open.

Available packs

• Customer Support — acknowledgements, resolutions, escalations, follow-ups
• Sales & Outreach — cold outreach, follow-ups, objection handling, closing
• Email Signatures — varied professional sign-offs
• Developer — PR comments, code review, git messages, standup templates
• Social Media — captions, DM replies, engagement comments
• Meetings — invites, agendas, follow-up notes, action items
• HR & Recruiting — offer letters, interview confirmations, rejections
• Greetings — birthday, congratulations, seasonal messages

Browse and import packs in the main app via the grid icon in the top-right corner of the phrase list.

Creating a Custom List

Use cases

• Team members — add the list once, use it in dozens of assignment templates
• Product names — keep product catalogue current without touching every phrase
• Standard responses — rotating closings, greetings, or policy references
• Clients — client names for outreach templates

Managing properties

Go to Settings → Global Properties and tap Add Property. Enter a key (e.g. name) and a value (e.g. Alex Johnson). Keys are case-sensitive and must be unique.

Using in phrases

Insert the variable {{@property=key}} anywhere in your phrase text. It resolves automatically at insert time with no user interaction.

Using Smart Rewrite in the keyboard

Long-press any phrase chip in the keyboard. A menu appears with three rewrite options: Formal, Brief, and Friendly. Tap one and the rewritten variant is inserted directly.

Using Smart Rewrite in the editor

Open a phrase for editing and tap the Smart Rewrite button (wand icon). Preview all three variants, pick one, and it replaces your current phrase text.

Metrics

• Total insertions — how many times you've inserted phrases across all apps
• Characters saved — total characters inserted via Text Preset instead of typed manually
• Time saved — estimated at 200 characters per minute (average typing speed)
• Most used phrase — your top phrase by insertion count
• Usage streak — consecutive days you've used Text Preset

Marking a phrase as confidential

Open any phrase for editing and toggle Confidential in the editor. Once saved, the phrase shows only its alias or blurred text in the list instead of the actual content.

Unlocking confidential phrases

Tap a confidential phrase in the main app to trigger Face ID or passcode authentication. Once authenticated, all confidential phrases are revealed for the current session. Switching away from the app or locking the screen resets the session.

Keyboard

Confidential phrases are hidden in the keyboard as well. Tapping a confidential chip triggers authentication — Face ID works directly in the keyboard when Full Access is enabled.

Trash

When you delete a phrase, it moves to the Trash bin rather than being removed right away. Access Trash in Settings → Trash.

• Restore — swipe right on any phrase in Trash to move it back to your library
• Empty Trash — tap Empty to permanently delete all trashed phrases at once
• Phrases in Trash are automatically and permanently deleted after 30 days

Delete After

Set an expiry date on any phrase so it moves to Trash automatically when the date arrives — whether you open the app or just use the keyboard.

JSON export / import

Go to Settings → Export to save your entire library as a JSON file. Share it via AirDrop, email, or any file app. To import, tap a .json file and choose Open with Text Preset. Existing phrases are preserved; duplicates are skipped.

CSV import Pro

Import phrases from a CSV or TSV file — useful for migrating from spreadsheets, Notion, or other tools. Available in Settings → Import CSV.

Sharing a single phrase

Long-press a phrase → Share. This copies a deep link that your teammate can tap to import that exact phrase (text, tags, variables included) into their own Text Preset library.

Save from any app

Use the iOS share sheet in Safari, Notes, Mail, or any other app — tap Share → Text Preset to save the selected text or URL directly as a new phrase.

How to use

Sort by Usage Count

When enabled, phrases are automatically sorted by how often you use them — most-used first. Pinned phrases always stay at the top regardless of this setting. Disable to use your manual drag order.

Auto Spacing

When enabled, Text Preset automatically adds a space after inserting a phrase if the next character isn't punctuation or whitespace. Saves a tap in most message-writing contexts.

Abbreviation Expansion

When enabled, typing a phrase alias followed by a space in the Text Preset keyboard automatically replaces it with the full phrase text. See Abbreviation Expansion for details.

Format on Insert

When enabled, each phrase chip in the keyboard shows three formatting buttons: UPPER, Title, and lower. Tap a button instead of the chip to insert the phrase in that casing. Useful for phrases you use in different contexts (titles, body text, subject lines).

Smart Rewrite

Toggle AI-powered tone variants on or off. Requires Pro and Apple Intelligence (iOS 26+).

Language

Override the app language independently from your system locale. Select a language from the list — the app restarts to apply the change. Choose System to follow the device language.